The short version
TutorCruncher is an agency-style platform built around a CRM pipeline, split payments and payroll.
Docet is for operators of physical multi-location centers who care about learning outcomes and retention.
No cut of tuition
TutorCruncher's own comparison article lists Pay as you go at $30/month, Startup at $80/month and Enterprise as custom pricing from $240/month. It says TutorCruncher "only takes at most 1% of your monthly revenue". At $60,000 a month collected, that is up to $600 a month on top of the subscription.
Docet's subscription takes no percentage of tuition. It is a flat tier: Starter ($79/month, 1 location), Growth ($199/month, 5 locations) and Scale ($399/month, 25 locations).
Branches without a quote
The same article lists multiple branches under Enterprise, with custom pricing. Docet Growth includes 5 locations at $199/month, self-serve.
In the room
- Tutors dictate voice notes that Docet transcribes into session notes.
- The attendance roster has a "Mark all present" shortcut.
- Tutors rate each topic on a 1–5 mastery scale.
- A completion checklist closes out each session.
Curriculum folders hold per-topic files that tutors can download for the lesson.
Retention signals
Docet calculates a retention risk score for every student from 30-day attendance, mastery trend, days inactive and overdue invoices. An at-risk dashboard puts the families most likely to leave in front of you, so you can call them before the cancellation email arrives.
AI with sign-off
Docet's AI drafts progress digests from session notes and mastery ratings. An owner or director approves every one before it sends, no child gets more than one per rolling 7 days, and AI stays off until the owner opts in.
Side by side
| Feature | TutorCruncher | Docet |
|---|---|---|
| Pricing model | $30–$240+/month plus up to 1% of monthly revenue | Flat monthly tier, no revenue share |
| Multiple branches | Enterprise plan (custom pricing) | Included: 5 locations on Growth, 25 on Scale |
| Voice-dictated session notes | Not advertised on reviewed pages | Built in |
| Retention risk alerts | Not advertised on reviewed pages | Built in |
| AI parent updates | Not advertised on reviewed pages | Drafted by AI, approved by your team |
When TutorCruncher may still fit
Agencies that need split client and tutor payments, automated tutor payroll, Xero or QuickBooks exports, or SMS today may be better served by TutorCruncher.
If you operate tutoring centers, start a Docet trial.