The short version
TutorBird's pricing page pitches "business management for Tutors", and it is great value for one tutor.
Docet is for owners with multiple centers, directors and tutor teams.
Per person vs per business
TutorBird costs $16.95/month plus $4.95 for each additional tutor or staff member. With 25 staff that comes to $135.75/month.
Docet uses flat tiers with seat allowances: 10, 50 and 250 staff seats on Starter, Growth and Scale. TutorBird is cheaper on sticker price. Docet's argument is what the tiers include for multi-location operations.
Locations and roles
Docet is organized as an organization, then locations, then directors scoped to their locations, then tutors, then parents. Cross-location benchmarks compare your centers, and AI can be configured per location.
Retention and learning
Docet calculates a retention risk score for every student from 30-day attendance, mastery trend, days inactive and overdue invoices. An at-risk dashboard puts the families most likely to leave in front of you, so you can call them before the cancellation email arrives.
Tutors record topic-level mastery, and the parent portal shows attendance and topics-mastered trend charts, so families see the progress they pay for.
Voice notes and AI updates
Tutors dictate voice notes that Docet transcribes into session notes. AI drafts parent progress digests from those notes, and an owner or director approves every one before it sends.
Side by side
| Feature | TutorBird | Docet |
|---|---|---|
| Built for | Individual tutors and studios | Multi-location tutoring businesses |
| Pricing model | $16.95/month + $4.95 per extra tutor or staff member | Flat monthly tier with included seats |
| Location-scoped directors | Not advertised on reviewed pages | Built in |
| Retention risk alerts | Not advertised on reviewed pages | Built in |
| AI parent updates | Not advertised on reviewed pages | Drafted by AI, approved by your team |
When TutorBird may still fit
Solo tutors and single small studios are TutorBird's sweet spot. So are people who need included SMS reminders, two-way Google or Outlook calendar sync, or a hosted website builder today.
Once you run a second location, choose Docet.